Open a Case with Tech Helpline

* Indicates fields required Tech Helpline does not share, sell, rent, or trade personally identifiable information with third parties for promotional reasons.

Easy way to add a photo to your Gmail signature

iStock_000019480647_300x300Smal-womanlGmail has a rather complicated way of inserting a photo into email signatures. Perhaps Gmail does not want a lot of data saved within their servers because they request that users store photos on a photo hosting website (which uses a different server), making the process of adding a photo to the signature cumbersome.

What I’ve observed is that although the majority of Tech Helpline users do have small JPEG files for profile pictures, some don’t; I have even seen some Gmail users have very high resolution pictures in their email signatures, using over 10MB. Take that storage and multiply it by all the hundreds of thousands of people who use Gmail, and well, the storage levels add up quite a bit.

However, we have found a work-around to host your image on a server without the hassle of actually finding a host server. Simply put: make Google host it for you by following a few steps. We found the following information at this website and after testing it a few times, we find that it works.

Here is what user FC posted on the website (just as posted):

How to add a picture file stored on my PC to my Gmail signature, without using any third-party service or application.

You can’t directly upload a picture and use it as signature. Gmail only accepts the URL for the image file (the picture must be stored online). So if you don’t want to upload the file to a third party service, this tip is for you.
1) Select a photo/picture from your PC and send it to your mailbox (send yourself an email).
• Create a new email
• Drag and drop the image file in the message body field.
• In CC, enter your email address and click Sent.
2) Open the received email > right-click on the image file and select “Copy image URL”.
3) Click on “Settings” (small gear icon at the top right of your mailbox).
5) Click on “Settings”.
6) Scroll down to the Signature section.
7) Click on “Insert Image”.
8) Paste the URL of your image in appropriate field.
9) You shall have a preview of you picture, you can edit it (crop, resize..etc) before saving it.

As far as we know, these steps are not against Google policy because when emailing the photo to yourself, your photo file gets compressed, so it does not take as much space in the Google server.

We thank Kioskea and user ‘FC’ for sharing this information with the world.


Contributions to this article were made by Harry Albert, Tech Helpline Technical Analyst.

About Tech Helpline The Tech Helpline goal is to provide superior technology support services to all. We have been in operation for ten years, and our talented, US-based analysts share a passion for technology and are here to help you with your technology questions.